gtd part 5

Previously we have done the following:

What’s next? Actually doing something.

This seems obvious but being able to get things done is the reason we spend time organizing tasks into our system. Having the ability to focus on one thing without random thoughts creeping in to interrupt our flow. There is nothing so satisfying as being ‘in the zone’ on a task or project and realizing how much more you got done then you expected.

When deciding on what to do next, you have to take into account several factors;

Context.

Grouping tasks into context can help you batch process. For example, if I’m on a train, this may be the time to review items on my “To-read” list.

Time available.

Having 15 min or one hour before your next meeting will determine what task needs to be done. Making a phone call you know will be short will be a better use of your time then starting work on a complicated project that you will have to stop just as you are getting into it.

Energy level.

Many people find putting the more complex tasks earlier in the morning is better then trying to focus on them after five. If you have had back to back meetings for most of the day, starting a task that requires a lot of energy may not be the best thing. Times like that are best spent on less complex things like filling out expense sheets or reviewing your rss feed.

Importance of the task

There are some tasks that have to be done by a certain date. It is best to try and get these done as soon as you can, but sometimes you will have to schedule the time to get it done. If you have a choice between this task and another, the one with the earlier due date should be worked on.

 

Having the ability to pick a task to do and not worry about the other things is a hallmark of the a good organization system. Finding a system or even parts of a system that works for you will help you stay focused and help you achieve your professional and personal goals. David Allen has a great quote on this.

“Think about the last time you felt highly productive. You probably had a sense of being in control; you were not stressed out; you were highly focused on what you were doing; time tended to disappear (lunchtime already?); and you felt you were making noticeable progress toward a meaningful outcome. Would you like to have more such experiences?”

Excerpt From: David Allen. “Getting Things Done.”